Payment Schedule

The 2017 payment schedule is available at the link below.

Ohio ECC Weekly Payment Schedule

Reimbursement Rates

Find out the rate information here: provider rates.

The payment for “settled” service weeks is currently visible in the provider portal. This payment is based on the provider’s reported rates compared to the ODJFS maximum reimbursement rates and a child’s time and attendance data from the Ohio ECC card. Payment is based on child care usage, not authorization category.

Submit a manual claim

The JFS 01261 “Publicly Funded Child Care Manual Claim for Attendance” is used by the provider in order to invoice for authorized services provided when the caretaker (parent) did not have the ability to utilize the point of service (POS) device and the swipe card.

Instructions for Providers:

  1. Complete the JFS 01261 form completely.
  2. Fax the completed form to (513) 946-1830 or e-mail to HCJFS will review the form and make a determination for payment.
  3. If the request is accepted, the payment will be processed the Sunday after HCJFS keys the amount due to the provider into the system. The provider can view this information on the PWeb.
  4. If the payment is denied, then HCJFS will return the JFS 01261 form to the provider.

My payment is incorrect. How do I have it adjusted?

Request for Payment Adjustment (JFS 01292) needs to be submitted if a payment for services has been calculated by the Ohio Electronic Child Care (ECC) system for the provider, but the payment amount for a specific child is incorrect. Currently, detailed payment information is available on the PWeb.

Instructions for Providers:

  1. Complete the JFS 01292 Publicly Funded Child Care Request for Ohio ECC Payment Adjustment form completely.
  2. Fax the completed form to (513) 946-1830 or e-mail to HCJFS will review the form and make a determination for payment.
  3. If all information is correct and the request is approved, the payment will be processed.
  4. The provider can view the adjustment information on the PWeb once it has been entered for payment.
  5. If the payment is denied, Hamilton County Job and Family Services will return the JFS 1292 form to the provider.

Please Note: ODJFS has received several payment adjustment requests for absent days. While there may be situations in which an absent day could be claimed using the manual claim form, absent days cannot be claimed on the payment adjustment form. If attendance was swiped for a week, that means the authorization was active and absent days could have been claimed during the back swipe period using the provider website (PWeb). This system requirement for reporting absent days using the PWeb will allow for the timely and accurate reporting of absent days during the week they are claimed. ODJFS will not approve an adjustment request for an absent day when the PWeb process should have been used.